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Join the JA Africa Team as a Programs Assistant

JA Africa is looking to hire a Programs Assistant who will be responsible for supporting the Grants & Programs Manager with program leadership, new business development, and database management. As well, the PA will provide support for stakeholder engagement and special events.

The PA will assist in program design and development, award management, monitoring and evaluation and reporting, and will help help design training materials for Member Nations.

The PA also will also lead administrative processes of the office and the JA Africa Board, including scheduling meetings and minute-taking.

RESPONSIBILITIES

I. PROGRAM MANAGEMENT

§  Develop new and/or update existing support tools for Member Nations program implementation such as best practice guidelines for implementation, volunteer identification, training and program monitoring and evaluation

§  Track reporting deadlines for all regional grants and send reminders and reporting templates to Member Nations; develop initial drafts of consolidated donor reports

§  Assist with the internal grant agreement process with Member Nations, project follow ups and project closures

§  Monitoring & Evaluation:

o   Document surveys received from Member Nations according to defined protocol and provide feedback to Member Nations

o   Assist with on-boarding and supervision of data entry/analysis interns

o   Assist with review of annual reporting entries on the Hewitt system from the Member Nations

§  Assist with collation of responses to special requests from JAWW and with roll outs of new JAWW global projects

§  Assist with planning of annual Regional Company of the Year Competition and other special events (workshops, launch events, bard meetings) as requested

§  Assist with the development of JA Africa Annual Reports, Factsheets, Brochures etc. by pulling relevant program information for Marketing team

II. BUSINESS DEVELOPMENT

§ Track grant process from beginning to end, including opportunity identification, proposal development and submission

§ Assist with research for new funding opportunities and for contextual data, key facts and statistics for use in proposals

§ Develop initial drafts of:

o   Letters of Interest

o   Concept notes

o   Proposals

III. DATABASE MANAGEMENT

§  Capture and regularly update information on funders, prospects, partners, board members and other stakeholders in database

§  Respond to or escalate email requests received to the general email account

IV. OFFICE ADMINISTRATION & BOARD SUPPORT

§  Support with scheduling and preparations for board meetings and with communications with Board members

§  Take minutes for all board meetings

§  Lead administrative processes for the office (record keeping, scheduling, minute taking for staff meetings etc.)

QUALIFICATIONS

o  Bachelor’s degree in International Development, Economics, Program Management, Education or other relevant field

o  Academic/professional training or experience in program monitoring and evaluation

o  At least 1-2 years of relevant full-time work experience (internship experience also acceptable)

o  Strong written & oral communication skills

o  High level of attention to detail and organized

o  Strong interest in social entrepreneurship and youth economic empowerment

o  Strong computer literacy (must be proficient with MS Office)

o  Strong work ethic, maturity, fast learner and high level of discernment

o Native proficiency in English

o  Professional working fluency in French strongly preferred

TO APPLY PLEASE SEND THE FOLLOWING DOCUMENTS TO info@ja-africa.org WITH EMAIL SUBJECT “Application for PA Position”

(1) Cover letter (addressed to “The Hiring Manager”) with document label Your Full Name_Cover letter

(2) CV/Resume with document label Your Full Name_CV

(3) List of three professional references (name, title & email) with document label Your Full Name_References

(4) Two writing samples of no more than 5 pages each (ideally should be a professional writing or academic paper) with document label Your Full Name_Writing Sample1 and Your Full Name_Writing Sample2

Please note that candidates that do not submit all application documents in the format requested will not be considered.

Interview invitations will be sent out as applications are reviewed.

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